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Transparency Code & Supplier Payments

Open Government Transparency Code

The government has published ‘The Code of Recommended Practice for Local Authorities on Data Transparency’ which requires parish councils which have a gross annual income or expenditure (whichever is the higher) of a least £200,000 to publish ‘Public Data’.

The Government has implemented this Code of Practice for local authorities to provide greater transparency of public bodies, which is at the heart of their mandate to enable greater democratic accountability over how council tax and public money is spent. However, Public Data does not include personal information as this would contravene the Data Protection Act 1998.

The Local Government Transparency Code requires that local authorities must publish details of every transaction on a Government Procurement Card, details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000, and details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.

Records of decision taken pursuant to delegated powers

From time to time there is a requirement to commit expenditure where no budget exists. All such payments are published on the Council’s website here in accordance with The Openness of Local Government Bodies Regulations 2014 and is reported to members.

For the current financial year all such payments can be viewed here.

In accordance with the Code of Recommended Practice Penrith Town Council makes the following information available:

 Expenditure exceeding £500

 Local authorities must publish details of each individual item of expenditure that exceeds £500. This includes items of expenditure, consistent with Local Government Association guidance. This must be published quarterly.

Penrith Town Council chooses to publish this monthly and publishes all expenditure.

Our payment documents can be found under the Supplier Payments detailed at the end of this page.

Asset Register

Local authorities must maintain an asset register to ensure assets are appropriately safeguarded. Once recorded on the asset register, the value of assets must not change from year to year until disposal. Concepts of depreciation and impairment adjustments are not appropriate for local councils.

The Register is adopted by the Council at the end of each fiscal year but is a working document over the following fiscal year, during which Council Officers will update and amend details as necessary.

The 2017-18 Asset Register approved by Full Council on 26 February 2018 can be downloaded here.

Government Procurement Card Transactions

Local authorities must publish details of every transaction on a Government Procurement Card. This must be published quarterly.

The Town Council does not use a government procurement card as defined by the code.

Procurement Information

Publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000. Publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000. This must be published quarterly.

Our contracts can be found under the Contracts and Tenders heading located on the Council Business page of our website.

Local Authority Land

Local authorities must publish details of all land and building assets. This must be published annually.

The details of our land and building assets can be found on can be found under the Services and Assets heading located on the Council Business page of our website.

Social Housing Asset Value

Local authorities must publish details on the value of social housing assets within local authorities Housing Revenue Account. This must be published annually.

The Town Council does not hold any Social Housing Assets.

Grants to Voluntary, Community and Social Enterprise Organisations

Publish details of all grants to voluntary, community and social enterprise organisations.

The 2017-18 Grant Award Recipients can be downloaded here.

The Town Council’s Community Support Grant Award Policy, can be downloaded from Community Support Grant located on the Council Business page of our website.

 Organisation Chart

Publish an organisation chart covering staff in the top three levels of the organisation. This must be published annually.

The Town Council currently employees 5 members of staff.

Our full staff structure can be viewed  here.

Trade Union Facility Time

This must be published annually.

The Town Council does not have any Trade Union representatives.

Parking Account

Local authorities must publish on their website, or place a link on their website to this data if published elsewhere: a breakdown of income and expenditure on the authority’s parking account, and a breakdown of how the authority has spent a surplus on its parking account. This must be published annually.

Parking Spaces

Local authorities must publish the number of marked out controlled on and off-street parking spaces within their area, or an estimate of the number of spaces where controlled parking space is not marked out in individual parking bays or spaces. This must be published annually.

The Town Council does not hold parking spaces.

Senior Salaries

The Town Council is required to publish details of any senior employees (including job descriptions, responsibilities, budgets, and number of staff) earning over £58,200 per annum. This must be published annually.

The Town Council does not employ staff earning over £58,200 per annum.

 Constitution

Local authorities must publish their Constitution on their website. This must be published annually.

Our Standing Orders can be downloaded from the Policies and Procedures page of our website.

 Pay Multiple

Publish the pay multiple on their website defined as the ratio between the highest taxable earnings for the given year (including base salary, variable pay, bonuses, allowances and the cash value of any benefits-in-kind) and the median earnings figure of the whole of the authority’s workforce. This must be published annually.

 This information will be available soon.

APPROVED SUPPLIER PAYMENTS FISCAL YEAR 2017-18

Please note that the Town Council has commenced electronic banking and make payments weekly from January 2018.

As and when the payments schedules are approved, they will be published here:

All other payments beyond the scope of electronic banking are published at the end of the Fiscal year and after audit.