Finance Committee

Finance Meeting Dates

Day	Date	Time	Venue
2020
Monday	29 June 2020	2.15pm - 4.15pm	Virtual - Board Room, Penrith Town Council Office
Monday	21 September 2020	6.00pm - 8.00pm	Virtual - Board Room, Penrith Town Council Office
Monday	16 November 2020	6.00pm - 8.00pm	Virtual - Board Room, Penrith Town Council Office
2021
Monday	11 January 2021	6.00pm - 8.00pm	Virtual - Board Room, Penrith Town Council Office
Monday	22 March 2021	6.00pm - 8.00pm	Virtual - Board Room, Penrith Town Council Office
Monday	26 April 2021	6.00pm - 8.00pm	Virtual - Board Room, Penrith Town Council Office

Finance Committee

The Finance Committee has delegated authority to deal with financial matters and responsibility for the maintenance of the Town Council’s assets and services.

Committee Members are:

– Vice Chair

Cllr. Burgin – Chair

Cllr. Hawkins

Cllr. Jackson

Cllr. Kenyon

Cllr. Shepherd

Karl Burrell – Accountant

Finance Committee Terms of Reference

All local councils must have terms of reference for committees which outline their responsibilities and their rules of procedure. Please refer to the current Scheme of Delegation for more information.

Virtual meetings during the Coronavirus Pandemic

We are unable to hold public meetings during the Covid-19 crisis and we want you to be able to follow and take part in the democratic decisions that affect you.

We are now able to meet via video conferencing and we are holding extra ordinary virtual meetings and you are invited to join us.

When you join the meeting we respectfully ask that you are patient as we may not be able to start promptly whilst we carry out checks to ensure all participants are connected.

This meeting format is new to all of us and we do not have qualified in-house IT support and we are working to the best of our abilities to make this experience as professional and inclusive as possible.

Public speaking at meetings has been temporarily suspended. You may send a representation into the office by noon on the day of the meeting and your representation will be read out by the Chair at the meeting. This is to ensure that your representation is heard even if you loose connectivity or audio connection.

You are welcome to attend the meeting for all matters in part 1 which is the open to the press and public.

If the Council needs to consider private and confidential matters we will have to disconnect you from the live event and go into private session which we call part 2.

To access the meeting please email townclerk@penrithtowncouncil.co.uk and we will send you a link to enable you to join.

The Council has approved virtual meeting standing orders to allow for meetings to resume virtually.

What will I need?

A device which enables video calling is best such as a laptop, tablet or smartphone.

You can join the meeting in two main ways:

Download the agenda for the meeting.
Click on the Zoom link that you have been provided which will open Zoom or allow you to download Zoom if you haven’t used it before.
Follow the instructions to download Zoom and join the meeting 15 minutes before the start time
If you already have a Zoom account, you can open the Zoom application and enter the Meeting ID and password.
Zoom has produced a guide and videos explaining how to join meetings from different devices. These can be found HERE

Can I ask a public question?

You can make a written representation or statement before noon on the day of the meeting by emailing: office@penrithtowncouncil.co.uk
If you are able to join the virtual meeting as with public council meetings, you are able to ask a question for up to 3 minutes by making a formal request by email or by telephone to:office@penrithtowncouncil.co.uk or 01768 899 773 – No later than 12 noon the day before of the meeting.
Microphones will be muted following public question time, members of the public can view and listen to the rest of the meeting.

Troubleshooting

I have started to join the meeting but have not been admitted and am waiting?

The meeting host has to manually admit all attendees to the meeting from 15 minutes before the meeting start time, this may take a few minutes.

I have joined the meeting but I am the only attendee?

You may be the first to join the meeting, more attendees should join shortly.

I have joined the meeting but no one can hear me?

Ensure you are not muted, the microphone symbol at the bottom left of the screen should not have a line through it.

I have joined the meeting but I cannot hear anyone?

Check that your volume is turned up and that you are not muted.

I have joined the meeting but I cannot see all the attendees?

You can change the display settings on Zoom, at the top right of the screen, this will enable you to change who you see and how many participants you see at once. ‘Gallery view’ is similar to attending a physical meeting as you will be able to see all attendees on your screen at once.

My connection dropped and I am no longer in the meeting?

Try to re-join the meeting using the link or meeting ID and password. If this doesn’t work, try moving closer to your Wi-Fi router and try re-joining the meeting. If you cannot connect, try re-starting your Wi-Fi router.

How do I leave the meeting?

When the meeting has ended the host will end the meeting for all which will close the meeting window. At the bottom right of the screen, you will have the option to leave or exit the meeting at any point throughout the meeting.

Live streaming

The Chair of the meeting has the discretion to request the termination or suspension of the live streaming if continuing to do so would prejudice the proceedings of the meeting.