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Full Council

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FILMING AND RECORDING OF COUNCIL MEETINGS AND THE REQUIREMENTS OF THE DATA PROTECTION ACT 1998

Any person present at a Council meeting may not orally report or comment about a Council meeting as it takes place but otherwise may: film, photograph, or make an audio recording of a meeting; use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later; report or comment on the proceedings in writing during or after a meeting, or orally report or comment after the meeting. Anyone making a recording for non-domestic purposes is advised to seek advice on their obligations to ensure any processing of personal information complies with the Data Protection Act 1998 and GDPR 2018.

Anyone who objects to being filmed or recorded should notify the Town Clerk prior to the commencement of the meeting.


ANNUAL TOWN MEETING

Penrith’s Annual Town  is not a meeting of the Town Council but rather a meeting of the Electors of the Parish and will usually be chaired by the Mayor.


Virtual Full Council meetings during the Coronavirus Pandemic

We are unable to hold public meetings during the Covid-19 crisis and we want you to be able to follow and take part in the democratic decisions that affect you.

We are now able to meet via video conferencing and we are holding extra ordinary virtual meetings and you are invited to join us.

When you join the meeting we respectfully ask that you are patient as we may not be able to start promptly whilst we carry out checks to ensure all participants are connected.

This meeting format is new to all of us and we do not have qualified in-house IT support and we are working to the best of our abilities to make this experience as professional and inclusive as possible.

Public speaking at meetings has been temporarily suspended. You may send a representation into the office by noon on the day of the meeting and your representation will be read out by the Chair at the meeting. This is to ensure that your representation is heard even if you loose connectivity or audio connection.

You are welcome to attend the meeting for all matters in part 1 which is the open to the press and public.

If the Council needs to consider private and confidential matters we will have to disconnect you from the live event and go into private session which we call part 2.

The Council has approved virtual meeting standing orders to allow for meetings to resume virtually.

To access the meeting please email townclerk@penrithtowncouncil.co.uk and  we will send you a link to enable you to join.

What will I need?

A device which enables video calling is best such as a laptop, tablet or smartphone.

You can join the meeting in two main ways:

  1. Download the agenda for the meeting.
  2. Click on the Zoom link that you have been provided which will open Zoom or allow you to download Zoom if you haven’t used it before.
  3. Follow the instructions to download Zoom and join the meeting 15 minutes before the start time
  4. If you already have a Zoom account, you can open the Zoom application and enter the Meeting ID and password.
  5. Zoom has produced a guide and videos explaining how to join meetings from different devices. These can be found HERE

Can I ask a public question?

  1. You can make a written representation or statement before noon on the day of the meeting by emailing: office@penrithtowncouncil.co.uk
  2. If you are able to join the virtual meeting as with public council meetings, you are able to ask a question for up to 3 minutes by making a formal request by email or by telephone to:office@penrithtowncouncil.co.uk or 01768 899 773 – No later than 12 noon the day before of the meeting.
  3. Microphones will be muted following public question time, members of the public can view and listen to the rest of the meeting.

Troubleshooting

  1. I have started to join the meeting but have not been admitted and am waiting?

The meeting host has to manually admit all attendees to the meeting from 15 minutes before the meeting start time, this may take a few minutes.

  1. I have joined the meeting but I am the only attendee?

You may be the first to join the meeting, more attendees should join shortly.

  1. I have joined the meeting but no one can hear me?

Ensure you are not muted, the microphone symbol at the bottom left of the screen should not have a line through it.

  1. I have joined the meeting but I cannot hear anyone?

Check that your volume is turned up and that you are not muted.

  1. I have joined the meeting but I cannot see all the attendees?

You can change the display settings on Zoom, at the top right of the screen, this will enable you to change who you see and how many participants you see at once. ‘Gallery view’ is similar to attending a physical meeting as you will be able to see all attendees on your screen at once.

  1. My connection dropped and I am no longer in the meeting?

Try to re-join the meeting using the link or meeting ID and password. If this doesn’t work, try moving closer to your Wi-Fi router and try re-joining the meeting. If you cannot connect, try re-starting your Wi-Fi router.

  1. How do I leave the meeting?

When the meeting has ended the host will end the meeting for all which will close the meeting window. At the bottom right of the screen, you will have the option to leave or exit the meeting at any point throughout the meeting.


Full Council

Agenda Municipal Year 2020-21

Click on the link below to join the next virtual meeting:

Please be advised that due to connectivity and technical reasons the meeting has been temporarily adjourned for today 22 June 2020. We will try and reestablish connection by 13:15pm – if you are a member of the public wishing to join the meeting please email:

townclerk@penrithtowncouncil.co.uk

Click on DATE (below) to open PDF agenda for each Town Council Meeting:

AGENDA – 18 MAY 2020 – EXTRA ORDINARY VIRTUAL MEETING

AGENDA REPORTS PACK 18 MAY 20

AGENDA – 8 JUNE 2020 – EXTRA ORDINARY VIRTUAL MEETING

AGENDA – 22 JUNE 2020 – EXTRA ORDINARY VIRTUAL MEETING

AGENDA – 13 JULY 2020

AGENDA – 28 SEPTEMBER 2020

 

Draft Minutes waiting approval:

DRAFT MINUTES 13 JULY 2020 

Minutes Municipal Year 2020-21

MINUTES – 18 MAY 2020

MINUTES – 8 JUNE 2020 – Extraordinary Meeting

MINUTES 22 JUNE 2020 – Extraordinary Meeting


ARCHIVES

Full Council

Agenda Municipal Year 2019-20

Click on DATE (below) to open PDF agenda for each Town Council Meeting:

AGENDA – 20 May 2019 – Annual Town Council Meeting

AGENDA – 15 July 2019

AGENDA – 23 September 2019

AGENDA – 25 November 2019

AGENDA – 27 January 2020

AGENDA – 16 March 2020 – Annual Town Meeting – MEETING CANCELLED

AGENDA – 23 MARCH 2020


Approved Minutes

Municipal Year 2019-20

Click on DATE (below) to open PDF approved minutes for each Town Council Meeting:

MINUTES – 20 May 2019

MINUTES – 15 July 2019

MINUTES – 23 September 2019

MINUTES – 25 November 2019

MINUTES – 27 January 2020

MINUTES – 16 March 2020 – Annual Town Meeting CANCELLED DUE TO COVID-19

MINUTES – 23 MARCH 2020